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Grant holder reporting

Reporting and analysis is an important part of any project. Effective practices allow organisations to improve the work that they do and help us, as the grant-giver, to discern whether or not our expectations have been met. 

We work closely with organisations to devise a timeline for reporting which suits the structure and milestones of the project in question. Generally this will include a short regular update email (monthly) as well as longer narrative and financial reports every 6 months. 

We favour reporting by individual in projects where this is feasible (we accept that this may be dependent on the number of service-users). We fully appreciate the need for anonymity for certain data but would ask in cases where this is required that an anonymous code or unique record number (URN) is used. Reporting by individual might include date the person started the project, date they finished, qualifications gained as a result of participation, education level at the start and end etc. 
We will favour projects which can offer a longer-term measure of recipients’/service users’ achievements following the end of their time in the project.
Transparency
Transparency lies at the core of our accountability towards our staff and our supporters. It refers to our openness and honesty in sharing information about our activities, our performance and learning as an organisation, our governance and decision making processes and our financial arrangements.

Transparency has both internal and external aspects. Our Board members, management and staff need to be sure they will be informed in a timely way of important information that could affect their work. If external stakeholders are to have confidence in us, they need to be sure that Al Madad Foundation will share timely, relevant information to enable them to make informed decisions about Al Madad Foundation and our work.

We will make information available in order to increase our transparency to our key stakeholders and to enhance our own effectiveness in achieving our mission. We will model best practice. We will also support the collective effort among international development actors to improve coordination through provision of standardised information on our activities, for example through IATI.

Our Open Information Policy sets out Al Madad Foundation’s approach to information sharing on the basis of a preference for openness unless there are valid reasons for withholding information (see the Exclusions section of this policy). By adopting this approach, we enable our stakeholders to assess how we have made decisions, how we have managed our finances, how effective our programmes have been and how we learn from the challenges we face.

Published: 1st February, 2021

Updated: 2nd February, 2021

Author: Katharine Robinson

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Al Madad Foundation is a registered charity in England and Wales under number 1101574

Registered office 52 Mount Street, London  W1K 2SF  UK